Product Extended Serial Number Setup and Workflow Overview
This function (ICSES) can be used to create and maintain serial numbers.
Product Extended Serial Number Setup (ICSES) is not the normal procedure for Serial number setups.
This function is only used if:
- the item was received BEFORE the item’s ICSW Control Set up was changed to Serial
- a Serial Number that was entered in error when the serial number record was received/entered during:
- Purchase OrderReceiving (POEI)
After serial products are set up this should be a rarely accessed function.
Item setting for Serial Number Functionality per appropriate ICSW record
ICSW > Serial Set up
General tab
Control: Serial
Serial Receiving: AO Default
ICSES – Extended Serial Number Navigation
Address: ICSES
Menu: Product > Setup > Extended Serial Number
To Review all serial numbers for an item or all serial numbers for all serial items for a Warehouse:
Include as much or little information to locate the serial number record(s).
The default search is by specific Serial # on the Left Hand column. Leveraging the Advanced Search allows a search for an item’s serial number history with several criteria options.
Typically, including the Warehouse, Item and Stage of the item will suffice to locate the record(s). ICIP will provide the same results per individual item.
Click <SEARCH> to initiate the search.
How to Retire a serial number entered/added in Error
If it is recognized that a serial number was entered in error, perform the following steps to Retire the incorrect serial number and add the correct Serial number.
Address: ICSES
Menu: Product > Setup > Extended Serial Number
Click on the Serial number row that is the issue.
Click <EDIT>
Click the <Stage> Drop down menu and select <Retired>
Note: the Vendor #, Purchase Order and Cost. This information will be included on the new/correct serial number.
Click <SAVE>
Adding a serial number in ICSES
Click <NEW>
Enter the Product, Warehouse and correction Serial #
Click <SAVE>
Enter all of the Data noted of the retired Serial Number
Stage: Available
Comment: The Original PO#
Vendor: Original Vendor #
Receipt: Receipt Date
Cost: Same as original
Click <SAVE>
The serial number is now available to be used for a sale or a transfer transaction.