Changing the Default Bank on a Warehouse Record
This procedure covers how to change a bank a store uses to deposit Cash and Checks. This must be done after hours and store must be communicated to so they know the cut off on when to deposit in which bank.
Open Journals
Ensure that there are no open journals. To check for open Journals.
SASJ (SA > Setup > Journal Setup)
Click <Show More> if the Advanced Search is not expanded.
Click the <Criteria> drop down and <Select All>
Criteria: Open/All
Select <Open>
Click <Search>
As a rule, journals should be closed daily. Specifically, you are looking for OEET journals. These are journals that will post to banks when orders are tendered.
Typically, there should not be any journals open. If there are open journals, there will be a listing. These need to be manually closed to continue with this procedure.
Check the box of a journal to access and manually close.
Click <EDIT>
In the box labeled Closed and enter today’s date and current time.
Check the <Closed box>
Click <SAVE>
If the following message pops up, make sure to contact the user, and let them know to close the journal when they log in the following day.
Click <OK>
Click <SAVE>
**Repeat this process for all open OEET journals.
Changing the Bank in the Warehouse Record (ICSD)
The warehouse record will need to be modified.
Address: ICSD
Menu: Product > Setup > Warehouse Description
Enter the Warehouse number on the LH side and click <SEARCH> OR just click <Search> and scroll down to the branch to Edit.
Check on the Warehouse Row to be edited
Click <EDIT>
Scroll down to the Bank field.
Click the dropdown menu and select the appropriate bank the store will be depositing.
Click <SAVE>.
Change Warehouse Payment Types
This feature is not currently used by the system but will be used when moving forward with multiple merchant ID for credit cards once the system is upgraded to a version later than 10. Many stores (not all) are already set up. If the store does not appear in the list, you can skip this step. If the store does appear in the list, follow along to change the CASH and CHECK bank accounts.
Address: ICSDP
Menu: Product> Setup > Warehouse Description Payments
Enter the store number in the Whse box and click <SEARCH>
Check the box next to <CASH> payment type Record
Click <Edit>
Use the drop-down box to select the NEW bank the store will be depositing
Click <SAVE>
Repeat this procedure for the ‘Check’ Payment type.