WARNING:
This reversal procedure can only be performed if the Invoice has NOT matched up to a PO. If it has matched up to the PO and there is a BC transaction, a Reversal cannot be performed.
Use these instructions to reverse a transaction in Vendor Invoice Center Entry (APECE). Entry of a Reversal is necessary when an AP invoice that has been entered in error.
The only time you are required to reverse a transaction in Vendor Invoice Center Entry (APECE) is after the original transaction has been processed through Final Update and has not been matched up to a po. If the transaction has not been processed through final update, the transaction can be maintained without entering a reversal.
The posting date of the reversal transaction cannot be older than the posting date of the active invoice or miscellaneous credit being reversed. Reversals can only be entered for existing invoices and miscellaneous credits that are active and have not had any payments or credit applied to them.
Menu: Vendor > Entry > Invoice Center.
Address: APECE
Group name: Enter the Group or Look up with the Magnify Glass.
Vendor #: Enter the Vendor # or look up with the Magnify Glass
Click <NEW INVOICE>
Transaction Type: Reversal
Reversal Type:Invoice or Misc Credit.
Apply to Invoice #: Lookup and Select the Invoice or Miscellaneous credit number to Reverse
Invoice Date: Enter the invoice date that was on the original invoice
Click <SAVE>
In the General Ledger Distribution view, the debits and credits that were automatically posted to the GL accounts on the original transaction are displayed. These GL entries cannot be maintained, but they can be deleted and new ones added. The GL entries must balance and the Proof amount must be zero.
Update the transactions for invoices that were entered for the group.
Most likely the Reversal GL posting will NOT need to be deleted and a new G/L Entry performed. If it does, the following steps are what need to happen.
If the G/L entries need to be deleted:
Click on box of the row to delete.
Click <DELETE>
Click <NEW> to update entry as per needed.
