Use these instructions to reverse a transaction in Vendor Invoice Center Entry (APECE). Entry of a Reversal is necessary when an AP invoice that has been entered in error.
The only time you are required to reverse a transaction in Vendor Invoice Center Entry (APECE) is after the original transaction has been processed through Final Update. If the transaction has not been processed through final update, the transaction can be maintained without entering a reversal.
The posting date of the reversal transaction cannot be older than the posting date of the active invoice or miscellaneous credit being reversed. Reversals can only be entered for existing invoices and miscellaneous credits that are active and have not had any payments or credit applied to them.
Menu: Vendor > Entry > Invoice Center
Address: APECE
Group name: Enter the Group or Look up with the Magnify Glass.
Vendor #: Enter the Vendor # or look up with the Magnify Glass
Click <NEW INVOICE>
Transaction Type: Reversal
Reversal Type:Invoice
Apply to Invoice #: lookup and selected the invoice or miscellaneous credit number to be reversed.
Invoice Date: Enter the invoice date that was on the original invoice.
Click <SAVE>
In the General Ledger Distribution view, the debits and credits that were automatically posted to the GL accounts on the original transaction are displayed. These GL entries can be maintained. The GL entries must balance and the Proof amount must be zero.
Most likely the Reversal GL posting will NOT need to be maintained and a new G/L Entry performed. If it does, the following steps are what need to happen.
If the G/L entries need to be edited:
Click on box of the row to edit.
Click <Edit>
Update the GL Distribution Details as per need.
Click <SAVE>
Click the <Left Arrow> to return to the Main AP Entry screen.
